Zentra Management
US version coming soonCustomer management, projects, vendors, documents and day-to-day operations.
Estimates, sales orders, purchase orders and invoices keep the work connected. One workspace for the team.
Your business,
on Autopilote.
Coming soon to the United States.
The complete business app: customers, estimates, invoices, projects, purchasing, accounting and your inbox. Autopilote reads what comes in and prepares the work on its own. You approve.
1 month free. No credit card. No commitment.
Join the US pilot ahead of launch. Your free month starts when your US pilot access is activated.
Incoming messageNew
- From
- billing@acmesupply.com
- Subject
- Invoice #1048
Hi, please find attached our invoice for September. The total is $2,840.00, including $180.00 in tax. Payment is due October 30. Thank you, Acme Supply.
Waiting for the message
- Vendor
- —
- Invoice
- —
- Amount
- —
- Tax
- —
- Due
- —
- Status
- —
Your team stays in control
Explore the direction of the US pilot. Inbox integrations and automated actions shown here are proposed workflows.
AI-powered business operations for SMBs.Less admin. More business.
Your business shouldn’t
run on copy-paste.
Read the email. Enter the details. Forward the request. Update the system. Create the record. Chase the next task.
Zentra turns those interactions
into structured actions.
Incoming information
EmailsRequestsDocuments
ZentraReady for your teamZentra Autopilote
It starts working
before you do.
Autopilote watches your business inbox around the clock. It understands each request, checks it against your own data and prepares the work in Zentra on its own. When you sit down, the drafts are waiting for one tap.
A request lands in your inbox
“Can you quote two maintenance visits and the annual service plan?” Nobody is at their desk yet.
Autopilote reads it once
It recognizes an estimate request, finds the customer, the items and the quantities.
Rules check everything, without AI
Duplicates, missing details, permissions and your price list are checked by fixed rules.
The estimate is drafted
Lines and prices come from your own catalog. A new customer is prepared if needed.
You approve with one tap
Open Zentra, read the draft, send it. The busywork is already done.
What Autopilote prepares on its own
- Estimates from customer emailsFirst workflow
Requests become draft estimates with your catalog prices.
- New customersFirst workflow
Unknown senders become a customer record, ready to confirm.
- Sales ordersIn development
Order confirmations become a prepared order for the job.
- Usual ordersIn development
“Same as last time” brings back the customer’s usual items.
- Vendor billsPlanned
Bills in the inbox are matched to the vendor and prepared for review.
- AppointmentsPlanned
Meeting confirmations become a calendar entry with the right time zone.
- InvoicesPlanned
Delivered work is turned into a draft invoice.
- Payment remindersPlanned
Overdue balances are rechecked and a reminder is prepared.
Autonomous,
not unsupervised.
- AI proposes. Rules decide.
The AI only reads the message. A rule engine checks and writes every record.
- No invented numbers
Prices come from your catalog. An unknown item or an ambiguous customer is flagged, never guessed.
- Nothing leaves without you
No estimate, invoice or email is sent to a customer automatically.
- One request, one draft
A message processed twice still produces a single draft. Every step is logged.
Autopilote is planned for the US pilot. Its first workflow, from customer email to draft estimate, comes first; the others follow the roadmap above.
One message.
Multiple actions.
An invoice. A customer request. A meeting confirmation. See how incoming information could become work your team can act on.
Incoming messageNew
- From
- billing@acmesupply.com
- Subject
- Invoice #1048
Hi, please find attached our invoice for September. The total is $2,840.00, including $180.00 in tax. Payment is due October 30. Thank you, Acme Supply.
Waiting for the message
- Vendor
- —
- Invoice
- —
- Amount
- —
- Tax
- —
- Due
- —
- Status
- —
Your team stays in control
- 1Email
- 2Classification
- 3Data extraction
- 4Business record
- 5Review
US workflows are being developed for the pilot. These interactive previews use sample data; they do not connect to an inbox or create records. Tax amounts are sample source data, not US tax calculations.
Everything your business runs on.
In one app.
From the first estimate to the final invoice, from the vendor bill to the books. Every part of Zentra shares the same customers, projects and documents, so nothing is typed twice and Autopilote always has the full picture.
Win and bill the work
- Customers
Contacts, projects, documents and open balances on one customer page.
- Estimates, orders and invoices
Estimate, sales order, delivery and invoice, each one built from the last. Or invoice directly for a simple job.
- Recurring invoices
Monthly, quarterly or yearly drafts for maintenance plans and retainers.
- Payment reminders
The balance is checked again, then a reminder email or letter is ready to send.
- Products and services
One catalog for prices, units and inventory tied to the documents you issue.
Run the jobs
- Projects, tasks and milestones
Owners, priorities, due dates, budgets and costs, with profitability per project.
- Time tracking
Timer or manual entries, approval, then an invoice draft from approved hours.
- Calendar
Day, week and month views for the whole team.
- Field notes
A notebook built for the phone, linked to the right project.
- Dashboard
Today’s figures and the next actions, on one screen.
Buy and pay
- Vendors and purchasing
Vendors, purchase orders, receipts, vendor bills, credits and payments.
- Inventory
Stock moves only when goods are actually received or delivered.
- Bank reconciliation
Import your bank statements. Zentra skips duplicates and proposes the match for each payment.
Know your numbers
- Accounting
Double-entry ledger, journal, trial balance, balance sheet and profit and loss.
- Reports
Sales, purchases and project figures, ready when you need them.
- Period close
Review, lock and hand a complete package to your accountant.
Team and communication
- Team and payroll
Employee records and monthly pay stubs, with every contribution visible.
- Smart inbox
Zentra Support sorts incoming email by topic, priority and urgency, and routes it to the right person.
- Documents
Branded PDFs, plus an optional vault that keeps every version of a document.
- Roles and devices
Invite your team, choose who can do what, and approve each device.
- Windows and Mac
A real desktop app, built for a full day of work.
- iPhone and Android
Your customers, jobs, notes and approvals in your pocket.
- Works offline
Your data lives on your device first. Keep working without a connection.
- In sync with your team
Changes reach every authorized team member as soon as they are saved.
These modules exist in Zentra today. Sales tax, payroll and bank statement formats are being adapted for the US; your pilot’s exact scope is confirmed before access starts.
One business.
One connected picture.
Keep the context with the work, from the first message to the next business decision.
Zentra Support
Planned for the US pilotA smarter inbox that understands and organizes incoming business communication.
Classification, priority and routing, with your team in the loop.
Zentra Autopilote
Planned for the US pilotReads incoming requests and prepares estimates, customers and the next actions on its own.
Works around the clock. You approve before anything reaches a customer.
The US version is coming. Management, Support and Autopilote are being shaped for US businesses. The AI demos are previews of planned workflows; specific US features and integrations will be confirmed before your pilot starts.
Keep the work.
Lose the handoffs.
Before Zentra
- Email arrives
- Employee reads it
- Downloads attachment
- Copies information
- Opens another application
- Creates record
- Forwards information
With Zentra Proposed pilot workflow
- Email arrives
- Zentra understands
- Information extracted
- Workflow prepared
- Human reviews when necessary
Visibility at every step.
Human review where it matters.
Zentra is coming
to the United States.
Get in early. Help shape business software around your customers, your team and the work that keeps your business moving.
Join the US pilot for early access, one month free and direct contact with the team building Zentra. Tell us what slows you down and help shape what comes next.
Designed with service businesses of roughly 5–30 people in mind. Agencies, consultants, contractors and other SMBs are welcome.
Your first month
is on us.
is on us.
- 1 month free when US access starts
- No credit card required
- No commitment or automatic renewal
- Direct access to the team
Applications are reviewed for pilot fit. Your free month begins when your US access is activated. There is no automatic renewal or charge. Continuing afterward is optional and requires you to choose a paid plan.
A few things to know.
Is Zentra available in the US today?
The US version is coming. Apply now to join the pilot ahead of launch. We’ll contact you about next steps and confirm the features available before activating your access.
When does my free month start?
When your US pilot access is activated, not when you submit this form. Applying reserves your interest in the pilot; it does not start a trial or create an account.
Do I need a credit card or a contract?
No credit card and no long-term commitment are required for your free month. There is no automatic renewal or charge. Continuing afterward is optional and requires you to choose a paid plan.
Who is the US pilot for?
US small businesses, especially service teams with about 5–30 employees. Agencies, consulting firms, contractors, professional services and other B2B businesses are welcome.
How autonomous is Autopilote?
Autopilote watches your inbox, reads each request once and prepares the work in Zentra on its own, at any hour. It stops at the last step: you approve before anything reaches a customer. Its first workflow turns customer emails into draft estimates; the others shown here are on the roadmap.
Can Autopilote make a mistake on a price?
It cannot invent one. Prices only come from your own catalog, and an unknown item or an unclear customer is flagged for you instead of guessed.
Will the US version handle US taxes, payroll and banks?
Zentra was built in Switzerland. Sales tax, payroll and bank statement formats are being adapted for the US, and we will confirm what your pilot includes before your access starts.